Can I print A5 calendars on US Letter paper?

Yes. Set the paper size to US Letter, then scale the A5 content to fit. Use the print dialog to select “Fit to page” or enter a custom scale. The result will be a half letter size page that fits US planners.

What is the easiest way to get two A5 pages from one A4 sheet?

Select “2 pages per sheet” in the print dialog and choose A4 as the paper size. The printer will arrange two A5 pages side by side. Cut the sheet in half after printing.

How do I know if my margin is wide enough for a ring binder?

Print one page, punch holes in the margin, and place it in the binder. If the holes cut into text or dates, increase the inner margin to 15 mm or 0.6 inches and test again.

Can I use the same method for disc bound planners?

Yes. Disc bound planners also require a wider inner margin for the discs. Use the same 15 mm or 0.6 inch margin setting. The binding holes for disc systems are similar to ring binders in placement.

Printing Planner-Size Calendars: A5 and Half Letter

You can print calendar pages sized for ring binders and disc bound systems, specifically A5 (148 x 210 mm) and half letter (5.5 x 8.5 inches). Starting from a full page template, the methods below cover scaling, two pages per sheet printing, and margin adjustments to accommodate binding holes. The result: finished inserts that fit standard rings.

Understanding A5 and Half Letter Sizes

A5 is exactly half of an A4 sheet. A4 measures 210 x 297 mm, so A5 is 148 x 210 mm. Half letter is exactly half of a US Letter sheet. US Letter is 8.5 x 11 inches, so half letter is 5.5 x 8.5 inches. Most rings are designed for these two formats, so printing at either size lets you use off the shelf ring binders or disc bound systems.

Two Up Printing Two Pages on One Sheet

Why Print Two Up

Printing two pages on one full sheet reduces paper use and makes cutting simpler. The printer driver arranges two A5 pages on one A4 sheet, or two half letter pages on one US Letter sheet. After printing, cut the sheet in half. Two finished pages.

How to Set Two Up Printing

Open the print dialog.
Look for a setting labeled “Pages per sheet” or “Multiple pages per sheet.”
Choose “2” to print two pages per sheet. The printer scales and arranges them automatically.
Select the correct paper size: A4 for A5 output, or US Letter for half letter output.

When you use this method, the resulting pages are exactly A5 or half letter size, ready to cut along the center line. This is a reliable way to print calendar inserts without resizing each page manually.

Scaling from Full Page to Planner Size

If your calendar template is designed for a full A4 or US Letter page, scale it down to fit A5 or half letter. For A4 to A5, the scaling factor is about 71%. For US Letter to half letter, the factor is about half. The exact scaling depends on your print settings.

Using the Print Dialog to Scale

Open the PDF or image of the full page calendar.
Go to File > Print.
In the print dialog, find the “Scale” or “Size” option.
Choose “Fit to page” or enter a custom percentage. For A4 to A5, enter 71%. For Letter to half letter, enter the appropriate percentage.
Select the target paper size (A5 or half letter) in the paper size dropdown.
Print and check the size on the first page before printing the whole set.

This method works for any template and gives you A5 inserts that match standard dimensions.

Adjusting Margins for Hole Punches

Ring binders and disc bound systems require holes along one edge. If the holes overlap the printed area, the calendar becomes hard to read. Avoid this by leaving a wider inner margin. Start with 15 mm (about 0.6 inches) on the side that will be punched. This works for standard hole punch positions.

How to Set the Margin

In your document or print settings, adjust the left or right margin (depending on which side will be bound) to at least 15 mm or 0.6 inches.
If you are printing two up, the inner edge of each half becomes the bound edge. Set a wider gutter margin in the print dialog.
Test with one page: print, punch, and place in the binder. Adjust the margin if the holes cut into text or dates.

Extra space on the inner edge keeps the calendar readable after binding.

Printing Two Pages Per Sheet Calendar with Gutters

When you print two pages per sheet, the printer places them side by side. The inner margins meet at the center. To add hole punch space, use the “Gutter” or “Binding offset” option in the print dialog. This shifts content away from the center.

Select “2 pages per sheet” in the print dialog.
Look for a “Gutter” field. Enter 15 mm or 0.6 inches.
Set the gutter position to “Left” or “Inside” (the side that becomes the bound edge after cutting).
Print a test page. Cut the sheet in half and check the margin on the bound side.

After cutting, each half has the correct inner margin for rings or discs.

Paper Choice and Cutting Tips

Standard printer paper works. Thicker paper is more durable. For cutting, use a paper trimmer or a sharp craft knife with a ruler. Cut exactly along the center line when using two up printing. If you print single sided, flip the pages to print the reverse side for a two sided calendar. Cut after both sides are printed.

Using Templates from 2019calendarprintable.info

Clean printable calendar templates are available at 2019calendarprintable.info. The site offers monthly and yearly layouts with holidays included. These templates are designed for full page printing. Apply the scaling and margin adjustments described above to produce A5 or half letter inserts. Download the template, open it in your PDF viewer, and follow the print settings outlined here.